Book your stand at the world’s largest event in reproductive medicine

Exhibit booth fees

Furniture, graphics, electricity, etc. are at an additional cost and can be rented separately with ESHRE’s preferred supplier (webshop available in 2025).

FLOOR SPACE ONLY (up to max. 351m²)

• Is a booth space without a shell scheme
• It is the Exhibitor’s responsibility to take care of the design, set-up, installation, cleaning and dismantling of the booth

FLOOR SPACE + SHELL SCHEME (up to max. 27m²)

• Is a booth space including a shell scheme
• It is designed for exhibitors who do not design and construct their own stand
• It is set up and dismantled by the official congress stand builder

Please note that your booth space should be separated from your neighbouring exhibitors by means of a wall.
Furniture, graphics, extra electricity, daily cleaning etc. are at an additional cost and can be rented through ESHRE’s preferred supplier (Webshop available in 2025).

THE SHELL SCHEME INCLUDES:

• White wall panels L100 x H250 cm
• Carpet flooring (choice of 6 colours)
• Facia board with company name on each open side
• 1 LED spot for 3m²
• Daytime power 1 kW (instead of 3kW)
• Build-up and dismantling
• Initial cleaning before the official opening of the exhibit + emptying bins daily (no daily floor cleaning included)

You can find the visuals of the shell scheme package under LINKS

VIRTUAL EXHIBITOR PAGE

A virtual exhibitor page is included in the booth space rental based on the square metres that you are booking.

• Basic package for floor spaces from 9m² to 99m²
• Superior package for floor spaces from 100m² to 252m²
• Premium package for floor spaces from 253m² to 351m²

The virtual exhibitor page will be available on the virtual platform (desktop) and in the congress app of the Annual Meeting.
Detailed instructions regarding your virtual exhibitor page will be provided after completing the booth space reservation.

How to book a booth space

RANKING LIST

• The booth spaces will be allocated in accordance with a ranking list. The ranking list is determined by the total credits that your company earned during the previous three Annual Meetings (i.e. 2022 + 2023 + 2024)
• The booth assignment process for ESHRE2025 will follow the same system as before. Ranking deadlines have been set for booth reservations and you will be contacted when it is your turn to book.
• Exhibitors who are not included in the ranking list and first-time exhibitors will have the opportunity to book their booth space as of February 2025. Send us an email to exhibit@eshre.eu, as this will allow us to notify you when it's time for you to book your booth space.

ONLINE BOOKING FORM

• You will be able to reserve your booth through an online booking form, which will be provided when it’s your turn.
• It’s not possible to book your booth space before your ranking deadline.
• You can find the exhibit floor plans with available booth spaces here
• Please consult the building restrictions here
  
  
  

EXHIBITOR BENEFITS

• Exposure at all exhibit hall events:
  - Welcome Reception on Sunday evening 29 June 2025 from 20:00 to 22:00
  - 3 lunch breaks and 5 coffee breaks
• Exclusive hours with no competing scientific sessions during the Welcome Reception, lunch and coffee breaks
• Complimentary lunch and coffee for exhibitors
• A number of free badges depending on the booth size. See badges_standholders
• Four build up days